Part Time Administrative Clerk, Asia Pacific
About the Role
We are seeking a proactive, organized, and detail-oriented Part-Time Administration Clerk to support the daily operations of our office and provide administrative assistance to the Administration team. The successful candidate will play an important role in ensuring the smooth and efficient operation of office functions. The position will report to the Executive Secretary and provide support to the broader Administration team.
Key Responsibilities
• Provide general clerical and administrative support to the Administration team and assist with daily office operations.
• Maintain filing systems, administrative records, and general office organization.
• Prepare basic reports, documents, and correspondence.
• Assist with invoice processing, expense claims, and payment records.
• Assist with procurement and purchasing activities, including obtaining quotations and preparing supporting documentation for payment processing.
• Liaise with vendors and service providers regarding routine office services and follow-up matters.
• Assist with routine office facilities administration and report maintenance or other related issues as required.
• Provide administrative support for company events, meetings and activities, including venue booking and logistics coordination.
• Provide administrative support for office projects and workplace improvement initiatives, as required.
• Ensure compliance with established administrative procedures and guidelines.
• Perform other ad hoc administrative and clerical duties as assigned.
Job Requirements
• Diploma or above in Business Administration or a related discipline is preferred.
• Relevant administrative or clerical experience is preferred.
• Fresh graduates with relevant internship or part-time work experience are welcome to apply.
• Good organizational, interpersonal, and communication skills.
• Good command of written and spoken English and Chinese.
• Positive attitude, willingness to learn, and the ability to work independently.
• Ability to handle multiple tasks and prioritize work effectively.
• Proficient in Microsoft Office applications and Chinese word processing.
