Admin Officer
About the Role
ADMIN ASSISTANT
Job Description:
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to ensure the smooth operation of the office. You will handle a variety of tasks, including scheduling, correspondence, document management, and other office duties to support team productivity.
Key Responsibilities:
• Provide administrative support to the management team and staff.
• Manage and schedule appointments, meetings, and travel arrangements for executives and team members.
• Answer and direct phone calls, take messages, and handle inquiries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain office files, records, and documents in an orderly and accessible manner.
• Maintain office supplies and equipment, ensuring everything is stocked and functional.
• Assist with onboarding new employees and maintain employee records.
• Coordinate office events, meetings, and conferences, including travel logistics.
• Handle basic bookkeeping tasks such as invoicing and tracking expenses.
• Provide customer service and act as the point of contact for visitors and clients.
• Perform general office duties such as filing, photocopying, and scanning documents.
Job Requirements:
• Proven experience as an administrative assistant or in another relevant administrative support role.
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and other office software.
• Basic knowledge of office equipment (e.g., printers, copiers, fax machines).
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to work independently.
• Excellent time management and problem-solving skills.
• Ability to work effectively in a fast-paced environment.
Preferred Qualifications:
• Previous experience in an administrative support role.
• Familiarity with office management software and databases.
• Experience in handling scheduling, meeting coordination, and travel planning.
